Company registration has become a lot quicker in recent times. Here you will find the key issues to consider once you decided to set up a company in Brazil.
1. Have you decided on the type of company you would like to register?
The two main corporate structures in Brazil are the limited liability partnership (sociedade limitada) and the corporation (sociedade anônima). A sociedade limitada can have one or more shareholders, while sociedades anônimas require at least two. Sociedades limitadas are faster to register.
Shareholders do not need to reside in Brazil or hold Brazilian citizenship (except in some specific sectors). Only sociedades anônimas are allowed to have non-residents as executive directors.
2. Have you selected a Brazilian resident to act as the company’s executive director? If so, have you undertaken a background search and decided on the terms of appointment?
Until recently, all executive directors of Brazilian companies had to be permanent residents of Brazil. However, the Corporations Law has been changed and non-residents (including foreigners) now can be appointed as executive directors of Brazilian companies.
Once the individual is selected, it is strongly recommended that you obtain a background search on him or her. Brazil is a very litigious country, so you can generally find a lot of information about a person by undertaking court searches and checking public databases.
Finally, it is important to have an agreement in place for the appointment of the individual customised for Brazilian law.
3. Have you chosen the shareholder for the Brazilian company? Have you considered setting up one or more companies just for this purpose?
Brazil does not have many double tax agreements in force and currently does not impose taxes on the payment of dividends. Selecting the right entities to hold the shares in the Brazilian subsidiary can have major tax benefits.
There are Brazilian laws that hold shareholders liable for the company’s liabilities. However, greater protection has been provided to shareholders since the Law of Economic Freedom came into force.
Registering one or more legal entities abroad that do not hold substantial assets to act as vehicles for holding the Brazilian shares is often a valid strategy to reduce the risks involved in operating a business in Brazil.
4. Have you selected a trustworthy resident of Brazil to hold a power of attorney for the foreign shareholders of the Brazilian company?
Non-resident shareholders of companies registered in Brazil must appoint a person to hold their power of attorney. The individual must permanently reside in Brazil and have at least the powers to:
- be served on behalf of the foreign shareholder; and
- “manage the entity’s assets and rights in Brazil”.
While not mandatory by law, invariably the attorney needs to have the power to represent the foreign shareholders before the Central Bank, tax authorities and the Companies Registries (Boards of Trade). This is often a difficult issue from a corporate governance point of view, as the person has almost absolute powers over the company. Strategies to minimise corporate governance risk include:
- having third parties (often lawyers) who are not involved in the day-to-day activities of the Brazilian company to hold the powers of attorney; and
- appointing two individuals that can only exercise their powers jointly.
At times, foreign companies choose to appoint accountants to hold the powers of attorney for the non-resident shareholders. This is far from ideal, as tax authorities can notify accountants for issues relating to the Brazilian company’s tax affairs which can give rise to conflicts of interest – for instance, where the shareholders are given notice due to non-compliance with tax obligations and the non-compliance was caused by the accountants.
5. Have you selected accountants registered in Brazil?
Brazilian tax law is compliance-intensive. All Brazilian companies with foreign shareholders must appoint a Brazilian accountant to prepare its books and make all required tax filings.
Finding an accountant familiar with international issues and fluent in English can be a challenge, especially for those companies on tight budgets.
It is recommended that an agreement customised for Brazilian law be put in place with the chosen accountancy firm.
6. Have you decided on the locations where the business will be operating in Brazil?
State Sales Tax (“ICMS”) and Municipal Services Tax (“ISS”) rules and calculation bases will vary depending on the State and the Municipality where the company will operate. Click here for further information on Brazilian taxes.
For businesses that sell goods, if the company will distribution centres in different States a branch office will need to be registered in each State. Different tax rates will apply where goods are sold interstate, with States having different rates and calculation methods.
States and Municipalities often also offer tax breaks for certain activities where the investments are substantial.
7. Have you selected a physical address to be used as the company’s registered office?
Brazilian law does not accommodate for registered agents as in the United States and other jurisdictions.
Instead, Brazilian companies generally needs to have a registered office with a unique address. In some circumstances a company may use a virtual office for administrative purposes or if it is a service provider who does not sell any goods.
Companies that sell goods can lease their own warehouses or have a lease in place with a third-party warehouse. The warehouse needs to be suitable for the company’s operations and may be inspected by tax officers to confirm that it is suitable for the company’s operations.
8. Are you willing to disclose the full chain of control of the Brazilian company to the Brazilian banks and Federal Revenue Department?
Brazilian law requires that foreign shareholders of Brazilian entities disclose the ultimate beneficiaries to (ultimate beneficial owners or “UBOs”) all the way to the individual or publicly listed holding company – see further here).
Additionally, due to internal bank controls, all Brazilian banks demand that the full chain of ownership of the Brazilian entity be disclosed as a condition to opening a bank account.
9. Have you selected a suitable name for the Brazilian company?
In general terms, company names in Brazil must include at least one word or expression indicating the company’s main activity. Company names cannot include obscene words or expressions which may be offensive or immoral, among other things. Foreign words can be used.
The selected type of legal entity also needs to be shown in the company same – for instance, “Ltda” or “Sociedade Limitada” for limited liability partnerships, and “Companhia”, “S.A.” or “Sociedade Anônima” for corporations.
10. Have you undertaken a Brazilian trademark search? And filed for registration of a Brazilian trademark?
The Brazilian National Institute for Intellectual Property (“INPI”) has a unified database of all trademark applications and registrations. Conducting searches on the INPI database is fairly straight forward and can be done online.
Brazilian law follows the first-to-file principle. Thus, it is strongly recommended that you file trademark applications as soon as you form a view that you may sell products or services in Brazil. These applications can be made by the Brazilian company, or by any individual or foreign entity (and there are important tax consequences to this). For further information, click here.
11. Have you obtained advice on what licences will be required for the Brazilian company to operate and how long it will take to obtain them?
Different businesses and activities require different licences to operate. Pharmaceuticals, chemicals, foodstuffs, agriculture-related activities and mining are well known for demanding various licences.
Some types of licences can take some months to be granted by authorities. Therefore, it is important that you ascertain the requirements and allow for reasonable estimates when planning the start of your Brazilian operations.
12. Are you planning for the Brazilian company to import goods? If so, have you checked the applicable requirements to be able to import goods?
Not all Brazilian companies are allowed to import goods from abroad. Before a company can import goods, it must be registered on the Foreign Trade Integrated System (“Siscomex”). In broad terms, there are two types of registration available:
- limited, which allows for a total of US$150,000 worth of goods to be imported every six months; and
The Brazilian Federal Revenue Department (“RFB”) will analyse the Brazilian entity’s “financial capacity” when deciding which type of registration the importing company will hold. This analysis is undertaken by the RFB every six months and is based on the sum of corporate income tax (“IRPJ” ), the Social Contribution on Net Profits (“CSLL”), PIS and COFINS (these being Federal indirect taxes), as well as the amount of Social Security paid by the company to its employees in the previous five years. Where a new company has been operating for less than five years, it may apply for a licence with a higher threshold if it can establish that it has sufficient net assets to meet its import-related obligations.
In addition to Siscomex registration, different licences may need to be obtained depending on the type of product to be imported. These licences may be under the jurisdiction of different bodies such as the National Health Registry Agency (“ANVISA”), the Ministry of Agriculture (“MAPA”), the Ministry of Defence and the Foreign Trade Chamber (“Camex”), among others.
13. Have you decided on the bank that will hold the company’s account?
Opening a bank account in Brazil can take between one to two months (even longer in some cases). Hence, it is important to confirm with your bank of choice the timeframe required for approvals and allow for possible delays.
Banks generally have different registration processes for a company to buy and sell foreign exchange. It is not unusual for companies to hold an account with a foreign exchange specialist bank, as the larger banks tend to be very compliance-intensive for small and medium-sized companies (especially those that are not listed on any stock exchange).
Final words of warning
Seeking advice before proceeding with registration of a company in Brazil will avoid many pitfalls and greater costs down the track. The issues above are just some that you will need to consider before registering a company in Brazil.
Contact me if you would like further information. My firm is ready to assist you.
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Last modified: February 7, 2023